Scope
This policy explains how Mindirix LTD collects, uses, discloses, retains, and protects personal information obtained through this website and related professional interactions. It applies to prospective clients, client representatives, partners, applicants, website visitors, and other individuals who communicate with the firm.
Information we collect
We may collect information that you provide through an inquiry, assessment, application, correspondence, or other interaction with Mindirix. This may include your name, work email address, organization, role, mandate information, assessment responses, and the content of communications.
We may also receive limited technical information necessary to operate and protect the website, including request records, device or browser information, and security-related data produced by our hosting and infrastructure providers.
How we use information
We use personal information to review proposed mandates, respond to inquiries, administer professional relationships, evaluate applications, operate and protect our website, maintain appropriate business records, and comply with legal or regulatory obligations.
Assessment information is used to understand mandate context and readiness. An assessment position does not constitute a solely automated decision producing legal or similarly significant effects.
Lawful bases
Depending on the circumstances, we process personal information where it is necessary to take steps at your request before entering a contract, to perform a contract, to comply with a legal obligation, or for our legitimate interests in operating the firm, evaluating mandates, maintaining professional relationships, and protecting our systems.
Where applicable law requires consent for a specific activity, we will request it separately. You may withdraw consent at any time without affecting processing already carried out lawfully.
Disclosure and service providers
We may disclose information to personnel, professional advisers, and service providers that support communications, scheduling, document management, hosting, security, automation, client administration, and related firm operations. They may process information only for the relevant purpose and subject to appropriate obligations.
We may also disclose information where required by law, to protect legal rights, or in connection with a corporate transaction involving Mindirix. We do not sell personal information.
International processing
Mindirix may work with organizations and service providers in more than one jurisdiction. Personal information may therefore be processed outside the country in which it was collected.
Where data protection law requires safeguards for an international transfer, we use an applicable lawful transfer mechanism and appropriate contractual or organizational protections.
Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including mandate evaluation, professional relationship management, legal compliance, dispute resolution, and the protection of legitimate business interests.
Retention periods vary according to the nature of the information, the relationship, and applicable legal requirements. Information that is no longer required is deleted, anonymized, or securely retained where continued storage is legally necessary.
Security
We apply proportionate technical and organizational measures intended to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure. No method of electronic transmission or storage can be guaranteed to be completely secure.
Your rights
Subject to applicable law, you may have rights to request access to your personal information, correction of inaccurate information, deletion, restriction of processing, data portability, or objection to certain processing. You may also have the right to complain to the Information Commissioner’s Office or another competent supervisory authority.
We may need to verify your identity and may retain limited information where required to document and respond to a request.
Cookies and similar technologies
The website may use technologies that are strictly necessary for security, authentication, routing, and core operation. If non-essential analytics, advertising, or similar technologies are introduced, we will provide the required information and choices before using them where applicable.
Third-party links
The website may link to external websites or services. Their privacy practices are governed by their own notices, and Mindirix is not responsible for how those third parties process personal information.
Changes and contact
We may update this policy to reflect changes in our operations, services, or legal requirements. The current version will be published on this page with its effective date.
Questions, requests, or concerns concerning this policy or Mindirix’s use of personal information may be submitted through the Contact Us page.